Finance:

1.Responsible for Accounts Payable function, including:

• Payment processing (Policies and non-policies) – compilation of daily payment batches accurately and timely and ensuring all payments are in accordance with purchasing policies and procedures
• Daily payment submission to KL Payment team before cut-off time
• Update and maintain payment schedules (cash, check, online banking, TT)
• Preparation of monthly tax declaration for purchase record and attend to Tax agents queries
• Following up with business units (“BU”) to close any open AP invoices that are over a month old (accrued expenses, staff advance)
• Ad-hoc assignments requested from time to time

2. Responsible for General Ledger & Financial Reporting function, including:

• Coordination on month-end closing process with business units (“BU”), KL Payment and KL Group Financial Reporting team
• Preparation and posting of monthly non-policies journals to accounting systems (Oracle)
• Prepare and maintain fixed asset and intangibles records
• Perform daily and monthly reconciliation of general ledger and bank accounts (Prepayment, accrual listing and BSPL Listings)
• Reconciliation and preparation of inter-company SOA and Related Party Transactions Reporting
• Assist in internal and external audits including preparation of work papers and analyses as needed. Assist with documenting processes and procedures
• Ad-hoc assignments requested from time to time

3.Responsible for Petty Cash function, including:

• Ensure that petty cash is kept in a secure location, such as a locked drawer or safe, accessible only to authorized personnel
• Documenting expenditures, preparing a reconciliation of petty cash transactions, and requesting additional funds from the management when funds run low (Max: USD1,000)
• Responsible for reviewing the expenses and ensure comply with company policies and procedures before submission to Head, Finance/ CEO for authorizing disbursements
• Ensure all receipts and supporting documentation retained and attached to the corresponding transaction records for auditing purposes
• Maintain accurate records of petty cash disbursements, ensuring that all expenses are properly documented and supported by receipts
• Updating and enforcing policies related to petty cash handling to mitigate risks and promote best practice.

Procurement

1.Vendor & Sourcing Support

• Identify and coordinate with suppliers to ensure timely delivery of goods and services.
• Collect quotations and compare pricing, quality, and service.

2.Purchase Process

• Prepare and process purchase requisitions and purchase orders.
• Ensure all purchases comply with company policies and approval limits.
• Cross-Department Coordination – Work closely with IT, Admin, and Finance to meet operational needs.

3.Contract & Documentation

• Maintain proper records of contracts, purchase orders, and supplier agreements.
• Support contract renewals and basic reviews with relevant departments.

4.Payment Coordination

• Work with Finance to ensure timely processing of vendor invoices and payments.
• Resolve discrepancies between purchase orders, invoices, and deliveries.

5.Compliance & Governance

• Follow procurement guidelines and approval workflows.
• Support audits and internal reviews by providing required procurement documents.

6.Reporting & Support

• Prepare procurement reports (e.g., supplier lists, purchase tracking).
• Provide day-to-day procurement support to business units.
• Supplier Database Management – Maintain an updated list of approved suppliers and their key contacts.
• Ad-hoc Support – Support special projects or urgent procurement needs as requested by management.